Little SIS Sync has been designed to be implemented at any point in the academic cycle.
Little SIS Sync utilizes an intuitive interface to assist in creating linkages to current, teacher-created Classroom classes. This enables all of your classes, not just new ones, to be updated as students are added to and removed.
We find that most schools or districts prefer to roll out Little SIS Sync as a pilot during the school year, lessening the burden of change management by starting small and working their way up to full adoption for the following school year. This approach gives you and your team the remainder of the school year to ensure that your SIS data is complete and in the optimal format to achieve the goals that you've set forth for Google Classroom at your district.
Below are the steps to follow to set up your first Pilot Job and link to current Classroom classes.
As a precursor to getting started setting up Little SIS Sync, it is a good idea to let your pilot teachers know what kind of changes they can expect to see in Classroom (here's a sample email you could send teachers):
- Creation of new class invitations in Classroom
- Updated rosters as students are added to or removed from classes
- Class update emails (optional - you can learn more about notification emails here)
- Archiving of older classes (optional - if you wish to archive old Classroom classes, you can learn more here)
Step 1: Create a Pilot Job
We suggest creating a Pilot Job as the precursor to a larger rollout. Follow the steps in the Setting Up a Sync Job step-by-step guide to create your Pilot Job. Best practice is to create 1 Job per school site or per pilot user group, utilizing Inclusion and/or Exclusion Rules.
Step 2: Run Sync Analysis
Once you've created your Pilot Job, you need to Run Sync Analysis on your job in order to link to current Classroom classes.
Once you have run the Sync Analysis, you will be directed to the Sync Analysis Summary.
Step 3: Link to Current Classes
In order to push student roster changes to existing Classroom classes, you must link the classes during the Sync Analysis process. Follow the steps on the Reviewing and Approving Class Links step-by-step guide to complete this process.
Step 4: Commit Changes
After you have established links to existing Classroom classes and are ready to sync Little SIS Sync to Google Classroom, return to the Summary page and click Commit Staged Actions Now.
Step 5: Review Process
Once you've run the initial sync to Classroom, it's a good time to reflect on the process to determine next steps for scaling up your implementation. We typically recommend continuing to create Manual or Staged Jobs until you are comfortable with the process, and your teachers are aware of the changes that are happening within Classroom.
Things to consider at this time are:
- Are you happy with the classes that have been created by Little SIS Sync (i.e., the Class Name)?
If you are happy, great! The format of your enrollment file likely will not need to change. If you do not like the class names, however, you may need to include additional fields in your enrollments file in order to build a Class Name during Job creation that meets your goals.
- Who will manage Little SIS Sync when you initialize a large scale roll out?
It is important to consider who will be in charge of creating Little SIS Sync jobs and ensuring they are staged appropriately, especially before a large scale roll out. While full automation eliminates the need for daily human oversight, it's important to have someone in charge of ensuring that updates to the software are implemented and, if applicable, that changes are made to the current Job List. You also want to ensure that teachers have a means of reporting any incidents related to Little SIS Sync and Classroom.