From year to year, there are some things to keep in mind regarding your Little SIS for Classroom setup. The steps below will walk you through the rollover process for end-of-year as you transition to the new academic year or term.
1. Halt your automations
The first thing that you will want to do once the school year has ended is to halt your jobs that are on a staged or automated schedule. Simply open the job settings, navigate to Automation Settings, and select "Manual" from the list. This will prevent your jobs from continuing to run throughout the summer.
2. Reconfigure your CSV export files
Once your school year has ended, you will also want to halt the automated CSV export. This can be configured within your SIS in most cases. Once your Master Schedule has been set for the new academic year, you'll want to ensure that the SIS query is configured for the correct year, and then you can resume the automated delivery to your local server file.
It is important that you maintain the same headers and file location on your automated CSV if you want to re-use your existing jobs for the new year. A change of either will result in your having to completely reconfigure the existing jobs.
3. Reconfigure your jobs, if needed
If you have any changes for the new year, like a Class naming convention change, or you want to adjust your inclusion or exclusion rules, you can edit your existing jobs to account for these changes. If you are scaling up to a complete district rollout, you can clone existing jobs or start from scratch to ensure you are provisioning all of your classes. More on the job creation process can be found here.
4. Archive previous year's classes
It is best practice to archive previous year's classes in order to streamline the student and teacher Classroom experience. This ensures that students are only accessing Classrooms for the current year, and that their feed is not being clogged up with out-dated Classroom information. Teachers can archive classes on their own, and perhaps should be instructed to do so at a time that is convenient for them, but you can determine a cutoff date at which you will be bulk archiving the remaining classes. More information about bulk archiving can be found here.
As a reminder, archiving classes does not delete the class - teachers and students can still access their Classroom data within Drive. Additionally, teachers can access archived classes in their Classroom page, and can copy posts from archived classes.
5. Run jobs manually
As with the first time that you started with Little SIS, you'll need to run your jobs manually, and approve new class invitations or matches, before you can automate them. More about approving class changes can be found here; and more information about linking to existing classes can be found here.
6. Reset automation schedule
Once you have ran your initial manual job, you can now set your staged or automated schedule.