Exploring the current state of guardian invitations on your domain

Whether you are just getting started with Little SIS Sync or already up and running and regularly syncing guardian emails, you will want to be familiar with the Guardians Explorer features it offers.

 

The analyze guardians process retrieves all Classroom guardian invitations on your domain. This includes those not sent via Little SIS Sync. When the analysis is complete, a high-level summary displays on the Summary tab. You can then view specifics for the invitations on the Guardians Explorer tab. 

Note: On large domains, the analysis can take a while due to API limitations (Only 50 invitations load at a time). 

To analyze guardians:

  1. Open the Guardians Explorer and Sync interface.
  2. On the Summary tab, click Analyze Guardians.
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    The Guardian Analysis summary appears above the Analyze Guardians button.
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Refreshing eligible students

When performing bulk operations, guardian invitations are only sent to guardian eligible students. These are students whose teachers have ACTIVE classes and who have the guardian notification feature enabled. You'll want to refresh to keep the eligible students list up-to-date. The list determines which student’s guardians are eligible to receive invitations once you set up Guardian sync. Learn more about student guardian-eligibility here.

To refresh the eligible students list:

  1. Open the Guardians Explorer and Sync interface.
  2. On the Summary tab, click Refresh Eligible Students.

Viewing invitation status

The Guardians Explorer tab contains details about guardian invitations for individual students. The tab contains these columns by default.

  • Student Email
  • Guardian Email
  • Status (ACTIVE / PENDING / INCOMPLETE)
  • Count of invites sent
  • Last Invitation Date

Once you've set up an SIS Sync you can explore your invitation by more fields. These include the Student ID, School ID, and Grouping.

 

Let’s take a closer look at the invitation status.

  1. Open the Guardians Explorer and Sync interface.
  2. Select the Guardians Explorer tab.
  3. Locate the invitation.
  4. View the Status column. Each invitation has one of the following statuses:
    • Active: The guardian has accepted the invitation.
    • Pending: The invitation is outstanding and has not yet expired.
    • Incomplete: The invitation has either expired or the guardian declined the invitation.
      Note: The limitations of Google's APIS prevent us from differentiating declined from expired invitations.

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