Student Collections and Student Explorer

In Little SIS for Classroom, delegated users can create customizable groups of students to monitor classroom metrics at a high level in a group setting. These groups are called Collections. A key feature of Collections is the ability to peer into the metrics for the whole collection, part of the collection, or an individual student. That information can then be used to make decisions for the students contained in the Collection.

Once given permission, delegated users can create a Collection for any subsection of students they have access to; at-risk students, AP students, English Language Learners (ELL), individual learning plans, or any other grouping.

Because data is centralized in the Collection, this feature makes it easier to find data related to a plan or intervention put in place for students. That data can then be used to determine whether the current plan benefits students or if additional interventions are needed. 

Note: It is important to point out that Collections do not change where any data resides. This feature simply introduces a new way for you to manage and drill-down on that data.

Drilling down through Collection data

The power in Collections is having student metrics in a centralized location and being able to look at that data across the Collection, across a subsection of the Collection, or individually by student.

• Whole Collection: The Collection level is the highest level to view collection data. The collection houses data for all students in the collection. 
• Collection Subsection: From the Collection level, delegated users can isolate and view aggregate data for some students in the collection.  
• An individual in the Collection: Any delegated users can dive in deeper and look at a single student and their Classwork. This data can be viewed without pivoting between Student Explorer and Collections.

Here is an overview of the layout of the Collections interface:

From the Collections interface, you can click on a Collection card to view data for that collection.

Here is what a Collection view looks like:

#	Setting	Description
1	Back	Click back at any time to return to the Collections page.
2	Collection name/Student count	Shows the name of the collection and the number of students contained within.
3	Edit	Click to edit the Collection. Delegated users can update the Name and Description of the Collection and remove students from the Collection.
4	Timeframe filter	Pre-defined timeframes for date ranges including This week, Last week, Last 30 days, and Last 60 days.
5	Add students	Click to add students to the collection.
6	Classwork Summary	Shows aggregate data for all students in the collection.
7	Refresh	Refreshes Collection data.
8	Student grid	Shows Coursework data for each student in the collection.

What you will learn in this article

In this article, you’ll learn how to:

• Create a Collection
• View aggregate data for students in a Collection
• Add students to a Collection
• Filter to a subset of the aggregate data
• Open student view from a Collection
• Edit a Collection/Remove students from a Collection
• Delete a Collection

Moving to student Collections

Student Collections is a permission-based feature. This means that until a delegated user is granted access, they cannot access Collections. You do not need to grant access to every delegated user. Grant permission for all the roles you would like to have access to Collections in Little SIS for Classroom. The first time a delegated user access Collections Their My Collections space will not contain any Collection cards. They’ll need to add a Collection to see their first card.

When you are ready to grant access: 

1. Navigate to Home > Manage Roles.
2. Enable the View and Manage Collections.
   
3. Click Confirm. 
4. Let your delegated users know what Collections are and that they now have access.  

After that, they now have everything they need to build their Collections. 

Accessing Collections

To access Collections:

• Navigate to Student explorer > Collections from the menu on the left side of the screen.

When Collections opens delegated users will see My Collections, Super Admins see My Collections, and  Classroom Admins Collections.

Create a new Collection

Delegated users can only create 12 collections and each collection is limited to 250 students.

To create a Collection:

1. From Collections, click + (Add collection) at the top right. The Add students to Collection stepper opens.
   
2. Choose New Collection to add students to.
3. Click Next.
4. Enter a Name for the collection.
5. Enter a Description for the collection.
6. Click Next.
7. Choose how to add students; Paste accounts or Enter accounts individually.
• Select Paste accounts if you have a list of students.
• Select Enter accounts individually to search for students.
8. Paste or enter the student accounts.
   

   Note: Each account must be on a separate line, not comma-separated.

9. If you entered accounts by pasting, click Validate. Valid accounts appear at the right in the stepper. If there is an invalid account, it appears at the left in the stepper. Invalid accounts can be corrected and Validated or you can proceed without including these accounts. 
10. Click Next.
11. At Confirm, review the number of students being added to the collection.
12. Click Confirm. The Collections page returns with the new Collection in My Collections.

View aggregate data for students in a Collection

From Collections delegated users can open a Collection to view summary and specific student data. The Classwork Summary appears at the top of the Collections view.  The Summary contains the number of students in the collection, the classwork total, grade and count for the different Classwork statuses. 

Note: Depending on the number of students and Classwork in the Collection, the Collection view may take a few seconds to open.

To view a collection:

1. From Collections, click View on a specific card.
   
2. To filter the view, select a date range from the timeframe drop-down at the top right. Options include date ranges and prior academic years. Once a timeframe is selected, the Classwork Summary and grid automatically update.

Adding additional students to a Collection

As you use Collections, you will need to adjust which students are included. For existing Collections, you can add additional students and remove existing students.

Adding a student to a Collection via the Create Collection stepper

1. From Collections, click + (Add collection) at the top right. The Add students to Collection stepper opens to the Add students step.
   
2. Choose Existing Collection for the collection to add students to.
3. Click Next.
4. Choose how to add students; Paste accounts or Enter accounts individually.
   • Select Paste accounts if you have a list of students.
   • Select Enter accounts individually to search for students.
5. Paste or enter the student accounts.
   

   Note: Each account must be on a separate line, not comma-separated.

6. If you entered accounts by pasting, click Validate. Valid accounts appear at the right in the stepper. If there is an invalid account, it appears at the left in the stepper. Invalid accounts can be corrected and Validatedor you can proceed without including these accounts. 
7. Click Next.
8. At Confirm, review the number of students being added to the collection.
9. Click Confirm. The Collections page returns with the new Collection in My Collections.

Adding a student to a Collection while viewing the Collection

1. From Collections, click View on a specific card.
2. Click + (Add student) at the top-right.
3. Choose how to add students; Paste accounts or Enter accounts individually.
• Select Paste accounts if you have a list of students.
• Select Enter accounts individually to search for students.
4. Paste or enter the student accounts.
   

   Note: Each account must be on a separate line, not comma-separated.

5. Click Validate. Valid accounts appear at the right in the stepper. If there is an invalid account, it appears at the left in the stepper. Invalid accounts can be corrected and Validated or you can proceed without including these accounts. 
6. Click Next.
7. At Confirm, review the number of students being added to the collection.
8. Click Confirm. The Collections page returns with the new Collection in My Collections.

Filter to a subset of the aggregate data

To view aggregate data for only some students in the Collection:

1. From Collections, click View on a specific card.
2. In the grid, check the select checkbox for those students whose data you want to view. 
3. Right-click over selected students.
4. Click View data for selected students. The Classwork Summary updates to show data for only the selected students.
5. To clear the filter, 
   • Click the X for Viewing data for # students at the top of the page.
   • Right-click over selected students and click Clear applied filter.

To view data for one student in the collection:

1. From Collections, click View on a specific card.
2. Right-click over a student.
3. Click View data for [name]. The Classwork Summary updates to show data for only that student.
4. To clear the filter, 
   • Click the X for Viewing data for # students at the top of the page.
   • Right-click over selected students and click Clear applied filter.

Open student view from a Collection

To view data for only one student in the Collection: 

1. From Collections, click View on a specific card.
2. Right-click over a student.
3. Click View student. The Student view opens.
4. Click Back to return to the Classwork Summary.

Edit a Collection

Collections can be edited from the Collections page or the Collections view. 

Edit Collection from the Collections main page:

1. From Collections, check the select checkbox in a Collection card.
2. Click Edit at the top of the page.
3. Change the Name and Description.
4. Click Save.
5. Check the checkbox for students who should not be in the collection.
6. Click Remove selected students.
7. Click Confirm.

Edit Collection from the Collections main page:

1. From Collections, click View on a specific card.
2. Click Edit at the top of the page.
3. Click the ellipsis menu.
4. Click Edit.
5. Change the Name and Description.
6. Click Save.
7. Check the checkbox for students who should not be in the collection.
8. Click Remove selected students.
9. Click Confirm.

Delete a Collection

1. From Collections, check the select checkbox in a Collection card.
2. Click the ellipsis menu.
3. Click Delete.