Bulk archiving classes

The Classroom Explorer lets you perform many bulk actions on classes. This lets you perform one action on many classes at once. One such bulk action is archiving classes. Classroom classes not reused from year to year are good candidates for archiving. Once archived, a class no longer appears on the student Home screen in Classroom. 

A maintenance action for teachers is to archive their old classes. When teachers do not archive old Classes, it can create clutter and confusion for students. In that case, archiving in bulk can be a helpful administrative action. It is important to note that archiving classes on behalf of a teacher is non-destructive and fully reversible by the teacher.

To be bulk archived, classes must be in an ACTIVE state. To bulk archive classes you'll need to:

  • Identify unused classes in the Classroom Explorer
  • Select Classes to archive
  • Select the archive action
  • Confirm the archive

To bulk archive classes:

  1. Click Explorer from the menu on the left side of the screen. Google Classroom Explorer opens.
  2. Click Bulk Actions at the top of the Explorer grid.
  3. Click Bulk classroom cleanup.
  4. Click Bulk archive classes. The Bulk classroom cleanup wizard opens.
    BulkArchiveWizardHL.png
  5. Enter a date to find ACTIVE classes that were created on or before that date.
  6. You can also find classes by school or teacher email.
    • Select a school from the drop-down to limit classes to only a specific school. You can select more than one school.
    • Type or paste emails for teachers to limit classes to those specific teachers. Type or paste each on a new line. If you are limiting by teachers, click Validate to validate their email.
  7. Click Continue.
  8. Confirm classes you want to archive by selecting the class.
  9. Click Continue.
  10. You can choose to notify the primary teacher that their class has been archived and customize the message.
  11. Click Continue.
  12. The wizard indicates the number of classes you are about to archive. Enter that number in the Number of classes to be archived field.
  13. Click Archive.