CDW Education Tool: Licensing Workspace and Gemini

What You'll Learn

In this article, you'll learn:

Common issues with licensing

About the CDW licensing tool

How to get started with the licensing tool

Common Issues with Licensing

Education domains report some challenges when licensing Google Workspace and Gemini. While GAM and GCDS can help with automatic licensing workflow, other licensing methods rely on frequent manual management. This leads to pain points for:

• Reclaiming licenses from suspended users
• Licensing Staff OU's, which often contain a blend of users who need/don't need licenses
• Special licensing situations (like substitute teachers, pre-service teachers, contractors, and transient student populations) that are time-consuming to manage

Solution: CDW Licensing Tool, Automatic Licensing by Group or OU

To alleviate the pain points, CDW Amplified for Education developed a free Workspace and Gemini licensing tool for customers who purchase Workspace through us. CDW hosts and manages the licensing tool through domain-wide scopes installed on your domain.

Note: Gemini licenses are included in the CDW for Education Licensing Tool.

Features of CDW Amplified for Education's licensing tool for Workspace and Gemini licenses:

• Provisions licenses for users based on group or OU
• Removes licenses from suspended users
• Reclaims licenses from users when removed from the group/OU
• It is optional to automatically sync for license changes on a daily or weekly schedule
• Automatic licensing is limited to the customer's threshold of maximum changes
• Automatic syncs send notifications and summary of changes to customer
• Supported by CDW Amplified for Education's team for any customer questions or changes

Getting Started with the CDW Licensing Tool

Read the details about our Licensing Tool and what information we need from you. 

If you want to get set up to use our tool, please fill out this form to get started.