CDW Education's Licensing Tool

Common issues with licensing

Education domains report some challenges when licensing Google Workspace. While GAM and GCDS can help with automatic licensing workflow, other licensing methods rely on frequent manual management. This leads to pain points for:

  • Reclaiming licenses from suspended users
  • Licensing Staff OU's, which often contain a blend of users who need/don't need licenses
  • Special licensing situations (like substitute teachers, pre-service teachers, contractors, and transient student populations) that are time-consuming to manage

Solution: Automatic licensing by group or by OU

To alleviate the pain points, CDW Amplified for Education developed a free Workspace licensing tool for customers who purchase Workspace through us. CDW hosts and manages the licensing tool through domain-wide scopes installed on your domain.

Features of CDW Amplified for Education's licensing tool:

  • Provisions licenses for users based on group or OU
  • Removes licenses from suspended users
  • Reclaims licenses from users when removed from the group/OU
  • It is optional to automatically sync for license changes on a daily or weekly schedule
  • Automatic licensing is limited to the customer's threshold of maximum changes
  • Automatic syncs send notifications and summary of changes to customer
  • Supported by CDW Amplified for Education's team for any customer questions or changes

Read the details about our Licensing Tool and what information we need from you. If you would like to get set up to use our tool, please fill out this form to get started.


Document Version Date Description of Change
1.0 2/8/2024 Minor text changes and verified article.
1.1 3/18/2024 Updated form link to open in a new tab


Articles in this section

See more