Google Gemini reports provide administrators with valuable insights into the usage of Gemini features within their organization. These organization-level and user-level reports offer detailed breakdowns of app usage, user activity, and license assignments, helping admins make informed decisions regarding Gemini's adoption and management.
Admins can use the reports to track Gemini features' adoption, daily use, and license allocation. Analyze data to adjust license assignments and maximize the return on your Gemini investment.
Note: Reports are available for the last 28 days and display data only for licensed users
What You Will Learn
In this article, you will learn:
- Key features of the reports, including organization and user-level breakdowns.
- How to use Google Gemini usage reports.
- How to read and interpret the Org-level usage report.
- How to read and interpret the User-level usage report.
- Best practices use cases for K-12 and Higher Education.
- Additional considerations when using Gemini reports.
Key Features of Gemini Reports
- Org-Level Data: Includes the number of active Gemini users, license assignments, Gemini usage, and Gemini adoption per app.
- User-Level Data: Shows usage intensity (high/medium/low/zero), active days, and detailed app usage per user.
- Filter Options: Filter each report by OUs or specific groups to narrow the data.
Using Gemini Reports
- Open the Admin Console.
- Navigate to Generative AI > Gemini Reports.
- Choose the Org-level usage or User-level usage.
- Use the Organizational unit and Group filter options, located at the top right of the page, to target specific OUs or groups.
- When running the User-level usage report you can search for specific users to see detailed usage statistics. Or filter for a specific app.
Reading the Org-Level Data Report
This report helps you understand the overall adoption of Gemini across your domain. Use it to identify the most utilized apps and ensure that licenses are assigned effectively.
This report provides a high-level overview of Gemini usage across your organization with these graphs:
-
Active Licensed Gemini Users: Shows how many users have actively used Gemini features in the past 28 days.
-
Overall License Assignment: Displays your organization's assigned Gemini licenses.
-
Gemini Usage: Displays the number of users using Gemini in Workspace, overtime. Click Download at the top right of the section to download as Google Sheets or Comma-separated values (.csv).
-
Gemini Adoption per app: Breaks down usage by different apps, allowing you to see where users interact with Gemini the most (e.g., Google Docs, Google Meet).
Click Download at the top right of the section to download as Google Sheets or Comma-separated values (.csv).
Reading the User-level Usage Report
This report is valuable for identifying power users and those underutilizing Gemini features. You can use this information to redistribute licenses, offer training, or re-evaluate your Gemini implementation.
This report provides information on the activity of individual users:
- Usage Intensity: Categories define users as high, medium, low, or zero usage based on their engagement with Gemini features.
- Active Days: Shows how many days in the past 28 days a user has been actively using Gemini.
-
App Usage Breakdown: Displays how often each user interacts with specific apps supported by Gemini.
- Click Download table or Download usage counts at the top right of the table to download the data as Google Sheets or Comma-separated values (.csv).
Best Practices for K-12 and Higher Education
- K-12 Domain: These reports are primarily for admins, as most students likely won’t be assigned licenses. Use them to track staff usage.
- Higher Education Domain: Reports can be filtered by staff, alumni, and student OUs or groups to monitor Gemini license allocations and usage.
Additional Considerations
- Data Lag: The reports have a 24-hour delay.
- Recent License Changes: Only the most recent user assigned a license will appear in the report.
- Beta Features: The feature is still in beta and may evolve as updates roll out.
Conclusion
Gemini usage reports provide a powerful tool for administrators to monitor and manage Gemini's adoption within their organization. By reading and interpreting these reports, admins can optimize license allocation, identify training opportunities, and make informed decisions about Gemini’s future deployment.