Bulk add or delete user aliases

The Update user aliases feature lets you add new user aliases or delete existing admin-assigned aliases for your users.   Note that this feature requires a paid license.

To add/update user aliases in bulk:

  1. In Google Sheets, open a sheet.
  2. Navigate to Add-ons > Gopher for Users > Launch sidebar.
  3. On the Import Users to Sheet tab of the sidebar, load users to the sheet.

    Note: Read-only columns for Admin-assigned aliases and Auto-generated aliases can be used as guides, and with filters, can help identify users that need to have their aliases changed or cleaned up.  

  4. Click the Bulk User Actions tab.
  5. Click Update user aliases.
  6. In the Alias to add or Alias to remove columns, enter an email address.

    Note: You can only enter one email address per column.

    GopherUserAliasesStep1HL.png
  7. Click Preview. A preview of update aliases opens and can be viewed as a list or per user.

    Note: If you are making more than 500 changes, your total job count will be shown here instead

    • List View:  This is the default view.
      PreviewAliasListHL.png
    • Per-user View: Toggle the slider in the upper right corner of the preview modal to switch between list view and per-user view.
      PreviewAliasUserHL.png
  8. Click Run Bulk Actions to run the update on the users.
  9. At the success prompt, click Done to return to the sidebar.
  10. Review the Summary and click Done.

All changes are captured in the Update Status column, as well as the Bulk Actions History tab in the spreadsheet.