Manage Buildings and Resources

All building and room management features sit in the Admin console under:
Home > scroll down to the Buildings and resources card
Directory > Buildings and resources

What exactly does this mean for K12 Admins?

In short, schools can use this feature to manage not only rooms but also Chromebook carts, lab materials, and basically any shared resource. Teachers can book/reserve these items through Calendar, and to ensure rooms don’t go unused, the shared resource will automatically be released if only one person has accepted the invitation. The release means less chance of a cart or lab materials going unused because of a change in schedule or plans.

Buildings and Resources Overview


Manage Resources

As an admin, you can enable this feature for shared resources within buildings in the Admin console by navigating to your resources and selecting the shared resources you wish to enable for release. After you’ve designated the resources, to activate for Calendar-based releases, click Edit and you’re ready to go!


There is also a Room insights dashboard. The dashboard allows for a high-level view of what resources are most popular and which are not. It can provide visibility and data around resource usage, which can support more strategic deployments and material purchases.


Google Resource:

Track room & resource use in Google Calendar

Document Version Date Description of Change
1.1 5/28/2024 Removed author block
1.2 6/21/2024 Replaced images, reviewed, and added Google resource, verified.


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