Higher Education Storage Readiness Guide

We Get Google Workspace For Education Updates.

Higher education institutions do not just focus on preparing students to impact the productivity and growth of the global economy with soft and hard skills they also serve as major research hubs that drive technology and innovation. So much information is being communicated and so many files are being shared in these postsecondary environments that storage is a consistent, top-of-mind challenge for leaders. Google Workspace for Education equips higher education institutions with a flexible and secure digital space to retain data, but it will become even more important for Google admins to manage storage availability as Google for Education implements storage limitations.

Ensure your institution is prepared for these changes by evaluating your existing storage policies. This guide details the factors your Google admins need to consider and the questions they should ask themselves to create new storage practices and communicate the adoption plan to end users in your domain.

Considerations

Account Cleanup

• What should we do with alumni? What about staff who are also students? What do we do with inactive accounts or accounts that have been sitting around for a while as active?
  Resource: GCDS FAQs
  CDW Solution: Account Provisioning

OU Structure

• Is there a way to separate staff and students? Do we need an alumni organizational unit? Do we need a suspended users OU?
  Resource: HE Sample OU Structure
  CDW Solution: OU Restructure

Storage Cleanup

• What apps can we turn off? Who are our highest storage users? Can we create a policy regarding what users can store in institutional drives?
  Resource: Gopher for Drive
  CDW Solution: Storage Insights

Vault Retention Policies

• How can this help our institution? What are our current vault retention policies? Does our organization already have a retention policy in place?
  Resource: What is Vault?
  CDW Solution: Vault Support Stack

Excess Storage Mitigation

• What cloud storage policies do we have in place? How will Google's tools fit into our strategy?
  Resource: GAM and Managing your Admin Console
  CDW Solution: GAM

Communication with End Users

• What is our communication plan? 
  Resource: How will I educate end users to organize their drives and clean things up?
  CDW Solution: Sample Communication for High-End Storage Users

Google Admin Storage Tool

• How much storage should each organizational unit receive? What exceptions need to be made by group?
  Resource: Google for Education Storage Guide for Admins 
  Resource: Sample Policies
  CDW Solution: Storage Webinar Recap

To receive expert guidance on building a solid foundation that is ready for the coming storage limitations, connect with our Google customer success specialist and learn more about all the ways CDW Education can help.