From the Bulk sync tab of the Group Gator sidebar you can do the following:
- Add/remove users from groups
- Verify users are successfully added to groups
- Update a stale or old Sheet
Add/Remove Users From Groups in Bulk
Bulk adding or removing users from the group is a two-step process. First, add or delete the email addresses in the sheet for the particular user(s) you’d like to add or remove from the group. Then, you’ll sync.
- From the Group Gator sidebar, be sure you’ve selected select groups to manage.
- Select the Bulk sync tab.
- The Select update direction drop-down defaults to Update group from Sheet. Select Download from Google if necessary.
- In the [group name tab] Sheet, add or delete the email addresses for the particular user(s) you’d like to add or remove from the group.
- Select the checkbox for the group/groups you’d like to update. Check the Select all checkbox to select all groups.
- Click Preview and Apply Changes. You can see the changes that will be made to the spreadsheet.
- Click APPLY ALL CHANGES for the sync to begin.
Verify Changes
If you are unsure if changes have been applied, such as if a user has been successfully added. Look at the Sync status column in the spreadsheet. If Added to Google group on [date/time] is written on the same line as the user that was just added, then that means the sync was successful.
Updating a Stale Sheet
Also included in the bulk sync tool is the Download from Google feature. If it’s been a long time since you’ve looked at a particular spreadsheet, and you’re not sure if the sheet is accurate or up to date, then it’s a good idea to use the Download from Google feature. This will load the most up-to-date group into the spreadsheet. It’s important to note the Google Sheet is a snapshot moment in time capture of what is on the domain.
- From the Group Gator sidebar, be sure you’ve selected select groups to manage.
- Select the Bulk sync tab.
- In the Select update direction drop-down, select Download from Google.
- Select the checkbox for the group/groups you’d like to update. Check the Select all checkbox to select all groups.
- Click Preview and Apply Changes. You can see the changes that will be made to the spreadsheet.
- Click APPLY ALL CHANGES for the sync to begin.
NEXT
Document Version | Date | Description of Change |
1.0 | 3/14/2024 | Added next link, removed odd > character |
1.1 | 7/26/2024 | Minor text updates, update add to sheet image, reverify |