Looking for details on older releases? Here is a summary of Gopher for Users updates by release date.
Pro Tip: If you want to be notified when a new release article is added, click What's new above the article title to go to the section page. Then click the Follow button above the article list.
Click on a date to go to the release notes.
May 22, 2025 - Updated August 11, 2025: Gopher for Users Licensing Updates: Archived Users
We are excited to announce the latest updates to Gopher for Users! These updates are in response to the 2025 Google Workspace for Education licensing modifications. To ensure a smooth transition to the new licensing structure, we have implemented the following changes:
Changes in this Release
- Load Devices from Filter: We have introduced new user types to the load devices from filter.
- Sheet Enhancements: An additional column has been added to the Sheet.
- Bulk Actions: This new user type is included in bulk actions.
- Archived Users: Added August 11, 2025. This report provides a detailed view of archived users.
Load Users from Changes
In the sidebar Load Users from field, we have added All and Archived to the User Type drop-down list. This allows you to load all users or those with an archived status.
Sheet Changes
- New Column: Archived is now a column in the properties section of the loaded Sheet.
-
Value Modification: You can change the value in the new columns to true or false using the drop-down to archive/unarchive or suspend/unsuspend accounts. Then, use bulk actions to initiate the update.
Bulk Actions
-
Archived now appears as a property when updating properties and attributes in Bulk User Actions.
Caution: Unarchiving a user, changing the archive column from TRUE to FALSE, will reapply a Fundamentals license if one is available. If a Fundamentals license is not available, the unarchive will fail.
Archived Users Report
The Archived Users Report offers a detailed snapshot of archived users, making it a valuable tool for auditing and managing archived accounts effectively. It helps administrators monitor user status, organizational placement, and login activity.
Fields included in the report output:
- Last Name
- First Name
- Email Address
- Org Unit Path
- Last Login Time
See, In Sheet Reports
May 9, 2024: Sidebar Footer Display Fix
We're thrilled to announce a quick fix for a sidebar display issue. In Gopher for Gmail, Gopher for Chrome, and Gopher for Users, the icons at the bottom of the sidebar were truncating the Help Center button. The sidebar is now back to normal, and the Help Center button is returned to full view.
Thank you for being so patient.
February 23, 2024: Gopher for Users Enhances Your Password Reset Experience
- We are excited to announce recent updates to our password reset process for Gopher for Users, aimed at enhancing user convenience and accessibility.
- Key Updates Include:
-
Streamlined Email Content: We've revamped the password reset email. On the email sent with the new password, the User cards now only include the user's name, Username, and password directly within the email body for quick reference.
-
CSV File Attachment: Users now receive an attached .CSV file containing First Name, Last Name, Username and Password for impacted users, offering a convenient backup option.
- Branding Refresh: The email design now features the CDW logo, ensuring a consistent and recognizable experience for our users.
- See Bulk Reset Passwords
August 31, 2023: Delete users stepper days to loss of data update
- We've updated the information in step 1 of the Delete users stepper for accuracy.
Bulk Update Users > Delete Users
- The previous message stated a 5-day data removal timeline, but in line with Google's policy, the accurate duration is 20 days. This correction ensures alignment with the proper data retention timeline.
- See Bulk delete users
August 10, 2023: Gopher for Users, Password reset email improvement and set users building ID
- Password reset emails include email instead of user name
- When resetting passwords, you have the option to email the new password to someone. Previously it would email the user’s username and password, but now it will send the user’s email address and password instead.
- When resetting passwords, you have the option to email the new password to someone. Previously it would email the user’s username and password, but now it will send the user’s email address and password instead.
-
When creating new users, you can now set their Building ID. Previously Google had the location field, however it has now been replaced with Building ID.
Note: If you encounter errors launching the Create new user feature, you may need to delete the existing Create New User tab. A new tab will automatically generate.
August 2, 2023: Feature request and feedback link update
Previously, the feedback icon, located at the bottom of the sidebar in the Labs Gopher tools, opened to a Google form. This update redirected the feedback icon to the Labs Club Feature Requests page.
- Click the Feedback icon. The Feature Requests page opens. Click Start new topic. Next, enter a title and description, then click Submit topic.
November 18, 2022: Load users from a list of emails
-
Gopher for Users > Import users to sheet > Load users from > List of emails
A new drop-down, Load users from, appears on the sidebar, Import users to sheet tab. The drop-down lets you select an import method; Admin console (default) or List of emails.
Enter the email addresses in the box and click Load to sheet.
Note: Email addresses must be copied in one email per line without a separating comma. Only 100 emails can be pasted in the box.
Note: Duplicate email addresses can be copied in, but will not duplicate in the sheet. You do not need to resolve duplicates.
November 3, 2022: New feature request icon in sidebar
Gopher for Users > Launch Sidebar
Do you have a suggestion that could improve our tools? We would love to hear from you. We’ve added the Feedback icon to the sidebar of our Labs Tools to give you 1-click access to our feedback form.
- See the What is the best way to submit a feature request? article.
Comments
Please sign in to leave a comment.