Delegate Access to Others

Now that you're up and running with Little SIS for Classroom, the next step is to think about other users in your district who will benefit from accessing all the rich Classroom data and superpowers in Little SIS! 

Here's a slide deck you can copy and share with delegated users on your domain.

We've put together some resources to activate your thinking about who might benefit from access to Little SIS for Classroom and how they can use the tool. Check them out below!  

Superintendent

What scope of access to classes do we recommend?

• Explorer and reporting access across all Classrooms, but no administrative access.

What permissions do we recommend and why?

Classes	View & export Classes data from Classroom Explorer	Superintendents may want to see and filter the Explorer grid of classrooms within their district.
Reporting	View coursework (assignment) analysis	This report offers a granular view of all assignments given in classes visible to the user.
	View class activity analysis	This report offers a filterable, aggregate visualization of all teacher actions taken in classes that are visible to the user.
	View individual teacher summary / timeline	This report provides a timeline-style overview of activity by a single teacher. Useful for gaining fast insights into a teacher’s instructional practice vis a vis Classroom.
	View teacher analysis	Useful for high-level identification of teacher adoption of Google Classroom. A filterable, summary view of all teachers within Google Classroom, with counts of total classes, empty classes, 1-student classes, >1-student classes, co-teacher count, and count of classes with guardians enabled.

Key actions they may want to take in Little SIS?

• Superintendents are likely interested in big-picture analysis and year-over-year growth of Google Classroom usage. They will likely only access the high-level reports and may want access to the Explorer grid to gain insight into individual Classrooms.

IT District Admin

What scope of access to classes do we recommend?

• Access to all classes across the domain

What permissions do we recommend and why?

Classes	View & export Classes data from Classroom Explorer	IT Admins need to see and filter the Explorer grid of all Google Classrooms.
	Delete PROVISIONED and DECLINED classes	IT Admins are likely responsible for cleaning up any Little SIS (or other) provisioned and declined classes before rolling out the sync for the new school year.
	Archive ACTIVE classes	IT Admins should be able to bulk archive old, unused Google Classrooms before the new school year.
	Refresh metadata (Announcements, Posts, Topics, etc.)	IT Admins should be able to refresh the data in the Explorer grid to troubleshoot teacher requests or assist other admins in gaining access to this data.
	Update Explorer tags (e.g., School, Timeframe, general tags)	IT Admins are responsible for updating Classroom tags and providing role-based access to other users on the domain.
Teachers	Remove co-teachers from classes	IT Admins are often tasked with supporting teachers with Google Classroom or providing access to Google Classroom in cases where a teacher leaves the school, or an administrator needs access to Classrooms. These permissions allow the IT Admin to perform administrative teacher management tasks in Google Classroom.
	Add co-teachers to classes
	Change Google Classroom primary teacher
Students	Join class as a student	If IT Admins are playing a role in teacher training and/or troubleshooting Google Classroom for teachers, it may be helpful for them to be able to see what the student sees.
	Add students	IT Admins may need to ensure a student or a SPED support staffer has access to classes as a student.
	Remove students	In some circumstances, such as when a 3rd party web filter is restricted using Classroom rosters, an IT Admin may need to take a student off of a roster if that student has moved between classes.
Reporting	View all reports (including new releases)	IT Admins should be able to access all Google Classroom reports.

Key actions they may want to take in Little SIS?

• Superintendents are likely interested in big-picture analysis and year-over-year growth of Google Classroom usage. They will likely only access the high-level reports and may want access to the Explorer grid to gain insight into individual Classrooms.

School Principal/Assistant Principle

What scope of access to classes do we recommend?

• Limit access to only those classes at a given school

What permissions do we recommend and why?

Classes	View & export Class data from Classroom Explorer	Principals will want to see and filter the Explorer grid of classrooms within their school site.
Teachers	Join class as a co-teacher	Principals may wish to collaborate with a teacher or may need to take over the role of instruction in some instances.
	Remove co-teachers from classes	Principals often play a front-line role in managing staff absence coverages, staff replacement, and co-teacher arrangements. With more and more of a teacher’s regular activities and student routines connected to Google Classroom, these powers allow the principal to ensure a sub or staff replacement can preserve continuity in the student learning experience. Note that this permission can be added in a manner that requires the principal to notify the teacher whenever they have joined or made a co-teacher change to a class.
	Add co-teachers to classes
	Change Google Classroom primary teacher
Students	Join class as a student	Principals often need to be able to access and understand the context and supporting materials that accompanying a lesson plan. Seeing the learning experience from the students-eye view can provide invaluable insight when a principal is offering coaching, feedback, or formal evaluation to a teacher.
	Email join code with invitation message to users	A principal may wish to send Classroom join codes to users before a PD workshop or class.
	Add students	A principal may need to ensure a student or a SPED support staffer has access to classes as a student.
	Remove students	In some circumstances, such as when a 3rd party web filter is restricted using Classroom rosters, a principal may need to take a student off of a roster if that student has moved between classes.
Reporting	View all reports (including new releases)	It is Best to give access to all reports since all are appropriate to a principal.
	View roster size analysis	This could be interesting for a principal who wants to compare the high-level adoption of Classroom from year to year based on the number of active classes that actually contain students.
	View coursework (assignment) analysis	This report offers a granular view off all assignments given in classes visible to the user.
	View class activity analysis	This report offers a filterable, aggregate visualization of all teacher actions taken in classes visible to the user.
	View individual teacher summary / timeline	This report provides a timeline-style overview of activity by a single teacher. Useful for gaining fast insights into a teacher’s instructional practice vis a vis Classroom.
	View roster and teacher changes	The Principal may want to track down what changes have occurred to a roster or co-teacher arrangements. In some cases, students may be removing themselves from classes to circumvent roster-based Chromebook or web access tooling.
	View teacher analysis	Useful for high-level identification of teacher adoption of Classroom. A filterable summary view of all teachers within Google Classroom, with counts of total classes, empty classes, 1-student classes, > 1-student classes, co-teacher count, and count of classes with guardians enabled.

Key actions they may want to take in Little SIS?

• Principals may be performing teacher evaluations and will need to periodically “audit” teachers’ Google Classrooms, and even join them as a teacher or student during their evaluation period.
• Principals may be responsible for teacher resourcing, and in cases where a teacher change happens mid-year, they may be the best person to ensure that the new teacher has access to their predecessor’s Google Classrooms.
• Principal may want to periodically “pop in” to see what teachers are doing in Google Classroom.
• As instructional leaders, principals may play a strong role in teacher pedagogy and need to access teachers’ assignments and announcements to inform future professional development.

Site-Assigned School Technology Coach

What scope of access to classes do we recommend?

• Limit access to only those classes at a given school

What permissions do we recommend and why?

Classes	View & export Classes data from Classroom Explorer	Coaches will want to see and filter the Explorer grid of classrooms within their school site.
Teachers	Join class as a co-teacher	Principals may wish to collaborate with a teacher, or may need to take over the role of instruction in some instances.
	Remove co-teachers from classes	Coaches may play a front-line role in managing staff absence coverages, staff replacement, and co-teacher arrangements. Coaches will often be the teachers’ best resource for Google Classroom training, and will thus need to be able to access and assist the teacher in their Classrooms. Note that this permission can be added in a manner that requires the coach to notify the teacher whenever they have joined or made a co-teacher change to a class.
	Add co-teachers to classes
	Change Google Classroom primary teacher
Students	Join class as a student	Coaches may need to assist the teacher in understanding the student experience in Classroom.
Reporting	View all reports (includes new releases)	Best to give access to all reports (constrained to their school site), as coaches will likely be planning professional development for teachers and presenting data to school stakeholders.
	View roster size analysis	Coaches will want to identify how many Classrooms are not populated with students and assist these teachers in using Google Classroom.
	View coursework (assignment) analysis	This report offers a granular view onto all assignments given in classes visible to the user.
	View class activity analysis	This report offers a filterable, aggregate visualization of all teacher actions taken in classes visible to the user.
	View individual teacher summary / timeline	This report provides a timeline-style overview of activity by a single teacher. Useful for gaining fast insights into a teacher’s instructional practice vis a vis Classroom.
	View roster and teacher changes	Coaches may want to track down what changes have occurred to a roster or co-teacher arrangements. In some cases, students may be removing themselves from classes to circumvent roster-based Chromebook or web access tooling.
	View teacher analysis	Useful for high-level identification of teacher adoption of Classroom. A filterable summary view of all teachers within Google Classroom, with counts of total classes, empty classes, 1-student classes, > 1-student classes, co-teacher count, and count of classes with guardians enabled.

Key actions they may want to take in Little SIS?

• Site-assigned Tech Coaches are assisting teachers in their day-to-day and furthering their training in Google Classroom. They should be able to access Classrooms and identify areas where further professional development is needed.
• Tech coaches may also be first tier support for Google Classroom, and will want to be able to access roster and assignment data, as well as what a student sees in Google Classroom.
• Coaches will want to use the reporting available in Little SIS to gauge the effectiveness of their training strategies and identify outliers who may require more assistance.

SPED Coordinator

What scope of access to classes do we recommend?

• Limit access to only those classes at a given school or schools (or a custom tag for their caseload).

What permissions do we recommend and why?

Classes	View & export Classes data from Classroom Explorer	SPED Coordinators will want to see and filter the Explorer grid of Classrooms within their school site and access the metadata for their caseload.
Teachers	Join class as a co-teacher	SPED Coordinators may wish to collaborate with a teacher, or may need to take over the role of instruction in some instances for the students they manage.
Principle/Assistant Principle	View roster and teacher changes	The Principal may want to track down what changes have occurred to a roster or co-teacher arrangements. Sometimes, students may remove themselves from classes to circumvent roster-based Chromebook or web access tooling.

Key actions they may want to take in Little SIS?

• SPED Coordinators will likely want to access Classrooms in order to ensure that the students that they care for are completing their assignments and being given appropriate accommodations according to their IEP.

Document Version	Date	Description of Change
1.0	12/16/2024	Minor text changes, reverify