Delegate Access to Others

Now that you're up and running with Little SIS for Classroom, the next step is to think about other users in your district who will benefit from accessing all the rich Classroom data and superpowers in Little SIS! 

Here's a slide deck you can copy and share with delegated users on your domain.

We've put together some resources to activate your thinking about who might benefit from access to Little SIS for Classroom and how they can use the tool. Check them out below!  

Below, click on a heading to see the details.

Superintendent

IT District Admin

School Principal/Assistant Principal

Site-Assigned School Technology Coach

SPED Coordinator

 

Superintendent

What scope of access to classes do we recommend?

• Explorer and reporting access across all Classrooms, but no administrative access.

What permissions do we recommend and why?

• Classes
  • View & export Classes data from Classroom Explorer: Superintendents may want to see and filter the Explorer grid of classrooms within the district.
• Reporting
  • View coursework (assignment) analysis: This report offers a granular view of all assignments given in classes visible to the user.
  • View coursework (assignment) analysis (Aggregate): This report provides a filterable, aggregated view of all actions taken in classes visible to the user.
  • View class activity analysis: This report provides a filterable, aggregate visualization of all teacher actions. It provides quick insights into teacher activity visible to the user.
  • View individual teacher summary/timeline: Useful for high-level identification of teacher adoption of Google Classroom. This is a filterable, summary view of all teachers within Google Classroom, including counts of:
    • Total classes
    • Empty classes
    • 1-student classes and >1-student classes
    • Co-teacher count
    • Classes with guardians enabled

Key actions they may want to take in Little SIS?

• Superintendents are likely interested in big-picture analysis and year-over-year growth of Google Classroom usage. They will likely only access the high-level reports and may want access to the Explorer grid to gain insight into individual Classrooms.

IT District Admin

What scope of access to classes do we recommend?

• Access to all classes across the domain

What permissions do we recommend and why?

• Classes
  • View & export Classes data from Classroom Explorer: IT Admins need to see and filter the Explorer grid of all Google Classrooms. (Superintendents may also use this to filter classrooms within their district.)
  • Delete PROVISIONED and DECLINED classes: IT Admins are likely responsible for cleaning up any Little SIS (or other) provisioned and declined classes before rolling out the sync for the new school year.
  • Archive ACTIVE classes: IT Admins should be able to bulk archive old, unused Google Classrooms before the new school year.
  • Refresh metadata (Announcements, Posts, Topics, etc.): IT Admins should be able to refresh the data in the Explorer grid to troubleshoot teacher requests or assist other admins in gaining access to this data.
  • Update Explorer tags (e.g., School, Timeframe, general tags): IT Admins are responsible for updating Classroom tags and providing role-based access to other users on the domain.
• Teachers
  • Manage Co-teachers (Add/Remove) and Change Primary Teacher: IT Admins are often tasked with supporting teachers, providing access if a teacher leaves the school, or performing administrative teacher management tasks in Google Classroom.
• Students
  • Join class as a student: If IT Admins are playing a role in teacher training or troubleshooting, it may be helpful for them to see what the student sees.
  • Add students: IT Admins may need to ensure a student or a SPED support staffer has access to classes as a student.
  • Remove students: An IT Admin may need to take a student off a roster if they have moved between classes, particularly if a 3rd party web filter is restricted using Classroom rosters.

Key actions they may want to take in Little SIS?

• Superintendents are likely interested in big-picture analysis and year-over-year growth of Google Classroom usage. They will likely only access the high-level reports and may want access to the Explorer grid to gain insight into individual Classrooms.

School Principal/Assistant Principal

What scope of access to classes do we recommend?

• Limit access to only those classes at a given school

What permissions do we recommend and why?

• Classes
  • View & export Class data from Classroom Explorer: Principals will want to see and filter the Explorer grid of classrooms within their school site.
• Teachers
  • Join class as a co-teacher: Principals may wish to collaborate with a teacher or may need to take over instruction in some instances.
  • Manage co-teachers and primary teachers: Principals play a front-line role in managing staff absence coverage and replacements. These powers allow the principal to ensure a sub or replacement can preserve continuity in student learning.
  • Note on Teacher Changes: This permission can be set to require the principal to notify the teacher whenever the teacher joins or changes a co-teacher.
• Students
  • Join the class as a student: Seeing the learning experience from a student's perspective provides invaluable insight when a principal is offering coaching or a formal evaluation.
  • Email join code with invitation message to users: A principal may wish to send join codes in advance of a PD workshop or class.
  • Add students: A principal may need to ensure that a student or SPED support staffer has student-level access.
  • Remove students: A principal may need to remove a student from a roster if they have moved between classes to maintain accuracy for restricted web filters.
• Reporting
  • View all reports (including new releases). It is best to grant access to all reports, as all are appropriate for a principal.
  • View roster size analysis: Useful for comparing high-level Classroom adoption year over year based on the number of active classes with students.
  • View coursework (assignment) analysis: This report offers a granular view of all assignments given in classes visible to the user.
  • View class activity analysis: Provides a filterable, aggregated visualization of all teacher actions in classes visible to the user.
  • View individual teacher summary/timeline: Provides a timeline-style overview of a single teacher's activities for quick insights into instructional practice.
  • View roster and teacher changes: Useful for tracking changes to rosters or co-teacher arrangements, especially when students remove themselves to circumvent web tooling.
  • View teacher analysis: Used for high-level identification of teacher adoption, including counts of total classes, empty classes, student numbers, co-teachers, and guardian enablement.

Key actions they may want to take in Little SIS?

• Principals may conduct teacher evaluations, periodically audit teachers’ Google Classrooms, and may even join them as a teacher or student during the evaluation period.
• Principals may be responsible for teacher resourcing, and in cases where a teacher change happens mid-year, they may be the best person to ensure that the new teacher has access to their predecessor’s Google Classrooms.
• The principal may want to periodically opt in to see what teachers are doing in Google Classroom.
• As instructional leaders, principals may play a strong role in teacher pedagogy and need to access teachers’ assignments and announcements to inform future professional development.

Site-Assigned School Technology Coach

What scope of access to classes do we recommend?

• Limit access to only those classes at a given school

What permissions do we recommend and why?

• Classes
  • View & export Classes data from Classroom Explorer: Coaches will want to see and filter the Explorer grid of classrooms within their school site.
• Teachers
  • Join the class as a co-teacher: Principals may wish to collaborate with a teacher or may need to take over instruction in some instances.
  • Remove co-teachers from classes: Coaches may play a front-line role in managing staff absence coverages, staff replacement, and co-teacher arrangements.
  • Add co-teachers to classes: Coaches will often be the teachers' best resource for Google Classroom training and will therefore need to be able to access and assist teachers in their Classrooms.
  • Change Google Classroom primary teacher: Note that this permission can be configured to require the coach to notify the teacher whenever they join or make a co-teacher change in a class.
• Students
  • Join the class as a student: Coaches may need to assist the teacher in understanding the student experience in the Classroom.
• Reporting
  • View all reports (including new releases): It's best to grant access to all reports (constrained to their school site), as coaches will likely be planning professional development for teachers and presenting data to school stakeholders.
  • View roster size analysis: Coaches will want to identify how many Classrooms are not populated with students and assist these teachers in using Google Classroom.
  • View coursework (assignment) analysis: This report offers a granular view of all assignments given in classes visible to the user.
  • View class activity analysis: This report provides a filterable, aggregated view of all teacher actions in classes visible to the user.
  • View individual teacher summary/timeline: This report provides a timeline-style overview of a single teacher's activities. Useful for gaining fast insights into a teacher’s instructional practice regarding their use of Classroom.
  • View roster and teacher changes: Coaches may want to track down what changes have occurred to a roster or co-teacher arrangements. In some cases, students may be withdrawing from classes to circumvent roster-based Chromebook or web access tools.
  • View teacher analysis: Useful for high-level identification of teacher adoption of Classroom. A filterable summary view of all teachers within Google Classroom, with counts of total classes, empty classes, 1-student classes, > 1-student classes, co-teacher count, and count of classes with guardians enabled.

Key actions they may want to take in Little SIS?

• Site-assigned Tech Coaches are assisting teachers in their day-to-day and furthering their training in Google Classroom. They should be able to access Classrooms and identify areas requiring further professional development.
• Tech coaches may also serve as first-tier support for Google Classroom and will need access to roster and assignment data, as well as what a student sees in Google Classroom.
• Coaches will want to use the reporting available in Little SIS to gauge the effectiveness of their training strategies and identify outliers who may require more assistance.

SPED Coordinator

What scope of access to classes do we recommend?

• Limit access to only those classes at a given school or schools (or a custom tag for their caseload).

What permissions do we recommend and why?

• Classes
  • Action: View & export Classes data from Classroom Explorer.
  • Use Case: SPED Coordinators will want to see and filter the Explorer grid of Classrooms within their school site and access the metadata for their caseload.
• Teachers
  • Action: Join the class as a co-teacher.
  • Use Case: SPED Coordinators may wish to collaborate with a teacher or, in some instances, assume instructional responsibility for the students they manage.
• Principal/Assistant Principal
  • Action: View roster and teacher changes.
• Use Case: The Principal may want to identify which changes have occurred to a roster or co-teacher arrangements. Sometimes, students may remove themselves from classes to circumvent roster-based Chromebook or web access tooling.

Key actions they may want to take in Little SIS?

• SPED Coordinators will likely want to access Classrooms to ensure that the students they support are completing their assignments and receiving appropriate accommodations per their IEPs.