Delegate Access to Others

Now that you're up and running with Little SIS for Classroom, the next step is to think about other users in your district who will benefit from accessing all the rich Classroom data and superpowers in Little SIS! 

Here's a slide deck you can copy and share with delegated users on your domain.

We've put together some resources to activate your thinking about who might benefit from access to Little SIS for Classroom and how they can use the tool. Check them out below!  

Superintendent

What scope of access to classes do we recommend?

  • Explorer and reporting access across all Classrooms, but no administrative access.

What permissions do we recommend and why?

Classes View & export Classes data from Classroom Explorer Superintendents may want to see and filter the Explorer grid of classrooms within their district.
Reporting

View coursework (assignment) analysis

 

This report offers a granular view onto all assignments given in classes visible to the user.
View class activity analysis This report offers a filterable, aggregate visualization of all teacher actions taken in classes visible to the user.
View individual teacher summary / timeline This report provides a timeline style overview of activity by a single teacher. Useful for gaining fast insights into a teacher’s instructional practice vis a vis Classroom.
View teacher analysis

Useful for high level identification of teacher adoption of Classroom. A filterable, summary view of all teachers within Google Classroom, with counts of total classes, empty classes, 1-student classes, >1 student classes, co-teacher count, and count of classes with guardians enabled.

 

Key actions they may want to take in Little SIS?

  • Superintendents are likely interested in big-picture analysis and year-over-year growth of Google Classroom usage. They will likely only access the high-level reports, and may want to have access to the Explorer grid in order to gain insight into individual Classrooms.
IT District Admin

What scope of access to classes do we recommend?

  • Access to all classes across the domain

What permissions do we recommend and why?

Classes




View & export Classes data from Classroom Explorer IT Admins need to see and filter the Explorer grid of all Google Classrooms.

Delete PROVISIONED and DECLINED classes

IT Admins are likely responsible for cleaning up any Little SIS (or other) provisioned and declined classes prior to rolling out the sync for the new school year.
Archive ACTIVE classes IT Admins should be able to bulk archive old, unused Google Classrooms prior to the new school year.
Refresh metadata (Announcements, Posts, Topics, etc.) IT Admins should be able to refresh the data in the Explorer grid for troubleshooting teacher requests or assisting other admins in gaining access to this data.
Update Explorer tags (e.g. School, Timeframe, general tags) IT Admins are responsible for updating Classroom tags and providing role-based access to other users on the domain.
Teachers


Remove co-teachers from classes

IT Admins are often tasked with supporting teachers with Google Classroom, or with providing access to Google Classroom in cases where a teacher leaves the school or an administrator needs access to Classrooms. These permissions allow the IT Admin to perform administrative teacher management tasks in Google Classroom.

Add co-teachers to classes

Change Google Classroom primary teacher

Students Join class as a student If IT Admins are playing a role in teacher training and/or troubleshooting Google Classroom for teachers, it may be helpful for them to be able to see what the student sees.
Add students IT Admins may need to ensure a student or a SPED support staffer has access to classes as a student.
Remove students

In some circumstances, such as when a 3rd party web filter is restricted using Classroom rosters, an IT Admin may need to take a student off of a roster if that student has moved between classes.

Reporting View all reports (includes new releases) IT Admins should be able to access all Google Classroom reports.

 

Key actions they may want to take in Little SIS?

  • Superintendents are likely interested in big-picture analysis and year-over-year growth of Google Classroom usage. They will likely only access the high-level reports, and may want to have access to the Explorer grid in order to gain insight into individual Classrooms.
School Principal/Assistant Principle

What scope of access to classes do we recommend?

  • Limit access to only those classes at a given school

What permissions do we recommend and why?

Classes




View & export Classes data from Classroom Explorer Principals will want to see and filter the Explorer grid of classrooms within their school site.
Teachers





Join class as a co-teacher

Principals may wish to collaborate with a teacher, or may need to take over the role of instruction in some instances.

Remove co-teachers from classes

Principals often play a front-line role in managing staff absence coverages, staff replacement, and co-teacher arrangements. With more and more of a teacher’s regular activities and student routines connected to Google Classroom, these powers give the principal the ability to ensure a sub or staff replacement can preserve continuity in the student learning experience.

Note that this permission can be added in a manner that requires the principal to notify the teacher whenever they have joined or made a co-teacher change to a class.

Add co-teachers to classes

Change Google Classroom primary teacher
Students

Join class as a student Principals often need to be able to access and understand the context and supporting materials that accompany a lesson plan. Seeing the learning experience from the students-eye view can provide invaluable insight when a principal is offering coaching, feedback, or formal evaluation to a teacher.
Email join code with invitation message to users A principal may wish to send Classroom join codes to users ahead of a PD workshop or class.
Add students A principal may need to ensure a student or a SPED support staffer has access to classes as a student.
Remove students

In some circumstances, such as when a 3rd party web filter is restricted using Classroom rosters, a principal may need to take a student off of a roster if that student has moved between classes.

Reporting






View all reports (includes new releases) Best to give access to all reports, since all are appropriate to a principal.
View roster size analysis This could be interesting for a principal who wants to compare the high level adoption of Classroom from year to year, based on the number of classes that are active and actually contain students.
View coursework (assignment) analysis This report offers a granular view onto all assignments given in classes visible to the user.
View class activity analysis This report offers a filterable, aggregate visualization of all teacher actions taken in classes visible to the user.
View individual teacher summary / timeline This report provides a timeline style overview of activity by a single teacher. Useful for gaining fast insights into a teacher’s instructional practice vis a vis Classroom.
View roster and teacher changes Principal may want to track down what changes have occurred to a roster or co-teacher arrangements. In some cases, students may be removing themselves from classes as an attempt to circumvent roster-based Chromebook or web access tooling.

View teacher analysis

Useful for high level identification of teacher adoption of Classroom. A filterable, summary view of all teachers within Google Classroom, with counts of total classes, empty classes, 1-student classes, >1 student classes, co-teacher count, and count of classes with guardians enabled.

 

Key actions they may want to take in Little SIS?

  • Principals may be performing teacher evaluations and will need to periodically “audit” teachers’ Google Classrooms, and even join them as a teacher or student during their evaluation period.
  • Principals may be responsible for teacher resourcing, and in cases where a teacher change happens mid-year, they may be the best person to ensure that the new teacher has access to their predecessor’s Google Classrooms.
  • Principal may want to periodically “pop in” to see what teachers are doing in Google Classroom.
  • As instructional leaders, principals may play a strong role in teacher pedagogy and need to access teachers’ assignments and announcements to inform future professional development.
Site-Assigned School Technology Coach

What scope of access to classes do we recommend?

  • Limit access to only those classes at a given school

What permissions do we recommend and why?

Classes




View & export Classes data from Classroom Explorer Coaches will want to see and filter the Explorer grid of classrooms within their school site.
Teachers





Join class as a co-teacher Principals may wish to collaborate with a teacher, or may need to take over the role of instruction in some instances.
Remove co-teachers from classes

Coaches may play a front-line role in managing staff absence coverages, staff replacement, and co-teacher arrangements.

Coaches will often be the teachers’ best resource for Google Classroom training, and will thus need to be able to access and assist the teacher in their Classrooms.

Note that this permission can be added in a manner that requires the coach to notify the teacher whenever they have joined or made a co-teacher change to a class.

Add co-teachers to classes

Change Google Classroom primary teacher
Students
Join class as a student Coaches may need to assist the teacher in understanding the student experience in Classroom.
Reporting








View all reports (includes new releases) Best to give access to all reports (constrained to their school site), as coaches will likely be planning professional development for teachers and presenting data to school stakeholders.
View roster size analysis Coaches will want to identify how many Classrooms are not populated with students and assist these teachers in using Google Classroom.
View coursework (assignment) analysis This report offers a granular view onto all assignments given in classes visible to the user.
View class activity analysis This report offers a filterable, aggregate visualization of all teacher actions taken in classes visible to the user.
View individual teacher summary / timeline This report provides a timeline style overview of activity by a single teacher. Useful for gaining fast insights into a teacher’s instructional practice vis a vis Classroom.
View roster and teacher changes Coaches may want to track down what changes have occurred to a roster or co-teacher arrangements. In some cases, students may be removing themselves from classes as an attempt to circumvent roster-based Chromebook or web access tooling.
View teacher analysis

Useful for high level identification of teacher adoption of Classroom. A filterable, summary view of all teachers within Google Classroom, with counts of total classes, empty classes, 1-student classes, >1 student classes, co-teacher count, and count of classes with guardians enabled.

 

Key actions they may want to take in Little SIS?

  • Site-assigned Tech Coaches are assisting teachers in their day-to-day and furthering their training in Google Classroom. They should be able to access Classrooms and identify areas where further professional development is needed.
  • Tech coaches may also be first tier support for Google Classroom, and will want to be able to access roster and assignment data, as well as what a student sees in Google Classroom.
  • Coaches will want to use the reporting available in Little SIS to gauge the effectiveness of their training strategies and identify outliers who may require more assistance.
SPED Coordinator

What scope of access to classes do we recommend?

  • Limit access to only those classes at a given school or schools (or a custom tag for their caseload).

What permissions do we recommend and why?

Classes
View & export Classes data from Classroom Explorer SPED Coordinators will want to see and filter the Explorer grid of Classrooms within their school site and access the metadata for their caseload.
Teachers
Join class as a co-teacher SPED Coordinators may wish to collaborate with a teacher, or may need to take over the role of instruction in some instances for the students they manage.
Principle/Assistant Principle View roster and teacher changes

Principal may want to track down what changes have occurred to a roster or co-teacher arrangements. In some cases, students may be removing themselves from classes as an attempt to circumvent roster-based Chromebook or web access tooling.

 

Key actions they may want to take in Little SIS?

  • SPED Coordinators will likely want to access Classrooms in order to ensure that the students that they care for are completing their assignments and being given appropriate accommodations according to their IEP.

 

 

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